Church Ledger
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Church Ledger
π Top inflow
π§Ύ Top expenses
π Latest records
β Add financial entry
π Records management
| Date | Category | Note | Amount | Receipt |
|---|
βοΈ Opening balance
The money the church had before the first record in this app. It is added to the balance on the Summary and in reports.
βοΈ Cash reconciliation & audit check
Compare calculated app cash balance against actual physical physical count to find discrepancies.
π Close the books
Lock every month up to and including the month you choose. Records in locked months cannot be added, edited, deleted or restored until you unlock them.
π·οΈ Inflow categories
π·οΈ Outflow categories
π Recurring entries
Entries that repeat every month, such as rent or allowances. They are added automatically the next time an admin opens the app on or after the due day. You can edit or delete the generated records like any other.
π₯ Import records
Upload an Excel (.xlsx) or .csv file with the columns Date, Type (Inflow or Outflow), Category, Amount and Note. Optional columns: Group (must match an existing group) and OR No. New categories are added automatically, duplicates are skipped, and rows in locked months are skipped.
π§ͺ Data check
πΎ Backup & restore
Download a copy of your data to keep somewhere safe. The backup file holds records, trash, groups, users, recurring entries and settings.
π₯ Group management
Groups are only visible to admins. Tick the people who belong to each group. A person can be in several groups. People who belong to a group only see the records of their group(s), and if they are in several groups they get a dropdown to choose which one to view. People who are in no group see everything, and admins always see everything. A monthly budget is optional for each group.
β Add a group
π User role management
Admins can do everything. Editors can add entries (with receipts) and add categories, but cannot edit, delete or manage users. Viewers can only see records and reports. Use the exact Google email each person signs in with.
β Add a user
ποΈ Trash bin
Deleted records stay here for 30 days. Restore one to put it back in Records. After 30 days it is deleted for good, along with its receipt.
| Date | Category | Note | Amount | Deleted |
|---|
π Activity audit log
Everything done in the app over the last 90 days. Older entries are cleared automatically.
| When | Who | Action | Details |
|---|
π App security lock
Ask for a PIN when the app is opened or after it has been in the background. This protects the app on this phone or computer only. Each device has its own lock, and the PIN never leaves the device.